The ability to collaborate with colleagues online has been essential for companies to survive the COVID pandemic. But the truth is that it is essential for every business, pandemic or not.
As many companies know, collaboration tools don’t always do what they say on the box; What looks good on the spec sheet doesn’t always translate into real-world collaboration that everyone finds easy to use.
a Study 2019 by Quartet Strategies They discovered that while 84% of Google Workspace users said they collaboratively edit documents with others during a meeting, only 69% of Office 365 users do so. *
Similarly, 95% of Google Workspace users said they found it easy to work with other people on the same document, while Office 365 users were 11% less likely.
A lot has happened since that study in 2019, of course, including the sudden global shift to remote work.
Google has repeatedly improved Google Workspace as the online world has worked over the past two years. This rapid development was possible because Google Workspace is a cloud-native suite – there are no desktop clients that need to be constantly patched and updated.
For example, Google is building Google Meet directly into Docs, Sheets, and Slides, so by the first half of 2022, every organization using Google Workspace will have the ability for its users to video chat live in a document.
This will allow everyone on the call to see the editable document in full resolution, rather than having to “share the screen” as many of us had to do on standalone video call clients.
It makes the document a central workspace in the meeting rather than just a frozen snapshot shown to the group.
Linear, an Australian world leader in early-stage clinical trials, says Google Workspace has been pivotal to its success.
“Google Workspace has been a key component of Linear’s tech-enabled clinical trial service. It helped us create a digitally enabled culture, pilot new business models, and was part of our adaptive response to the COVID-19 threat that we’ve seen exponentially grow during the past 12 months,” explains Jayden Rogers, CEO.
A collaboration that really works
The problem with the old method of “collaboration” – emailing documents between reviewers – is that the next reviewer often sticks to the document until he thinks it’s already ready for release to the next reviewer. This is literally like pausing constantly on your collaboration process.
Organizations end up with multiple copies of documents, with users spending time searching for the latest version later (or worse, working on older versions which then must be manually merged later).
Google has always had a different philosophy: there should be only one copy of any document people work on collaboratively, and the focus should be on sharing early and collaborating consistently.
Tracked changes and document versions are still there – only versions are kept within the original document, and can be browsed and restored at any time.
The concept of having only one copy of a document rather than the multiple versions revolving around it often transforms the efficiency of organizations.
It is a more open way of working; The information is available early and people can work on it collaboratively from the start.
Organizations that want a true cultural elevation usually turn to Google Workspace due to its ability to collaborate directly.
This quick cooperation is why Woolworths has chosen Google Workspace for its workforce One of the largest companies in Australia.
“Changing to a cloud-based toolkit is a key part of our strategy to use technology to drive greater collaboration, productivity, and effectiveness. Over the next 12 months, we will roll out Gmail, Google Calendar and Google Meet to employees in our national and state offices. This is the first phase of what we hope will be A company-wide transformation of our workplace technology,” the company explains.
Make collaboration part of the business process
Once the collaboration works well, the workforce will intuitively start wanting to collaborate with customers and business partners. This can benefit both the largest and the smallest companies.
A team at a multinational company can create a virtual showroom to show customers their product range using Google Workspace without a half-million dollar IT project.
The hairdresser can take appointments from clients without the need to use additional software Google Workspace Single. This allows them to easily set up and share appointment booking pages, with support from Google Calendar.
Staff can Create online forms Quickly and securely collect and work with data easily in your current and familiar Google Sheets application, along with automated analysis and graphs. Canva, the Australian online design and publishing platform, found this capability to be invaluable. Canva uses Google Forms To capture – what Jeff describes as a “non-judgmental” method – new ideas, callouts for broken processes, or areas for improvement. These comments and suggestions Go directly to the founders and senior management of the business.
Team members who have ideas on how to improve business processes, but do not have the feasibility study to prepare an IT project, can create applications that collect and process information and provide results to the user, Without having to write a line of code.
Collaboration is at the core of every business — but is it at the core of your productivity suite? Once you put that potential into the hands of your team, you’ll find that your business can accelerate toward its goals more quickly.
Learn more about enabling the true cultural advancement of live collaboration by supporting your organization with Google Workspace.
*The study was originally conducted in 2019, when Google Workspace was branded “G Suite”